Frequently Asked Questions

Please check frequently asked questions about the ISOCARP Congress below. Can't find the answer to your question? Send us an e-mail at congress@isocarp.org or call us at +31 703 462 654.


FORMAT

1. What is a hybrid congress?

A hybrid congress is a congress that combines a live in-person gathering of delegates with a virtual online component. Specific details regarding the final format of the ISOCARP 2021 Congress will be available in early July.

 

2. Why is the ISOCARP 2021 Congress going hybrid?

The priority for this year's congress is the in-person gathering in Doha, Qatar. That is planned for November 8-11, 2021. We intend to hold a hybrid Congress to adapt to the current global circumstances and accommodate people who may not be able to travel due to mobility restrictions brought about by the pandemic. Ensuring that the Congress is inclusive and accessible is essential to our objective of improving the planning practice through the creation of a global and active network of practitioners, including expanding its scope of application by reaching out to a much larger audience.   


3. Given the continuing uncertainty of the COVID-19 pandemic, why not go fully virtual? 
 

The health and safety of our Congress participants remain our top priority. However, we also acknowledge the fact that virtual alternatives do not and cannot replicate the in-person experience, despite innovative technologies and approaches. Our experience from last year's fully Virtual Congress was very promising and well received by the delegates, and we would like to build on this while providing the richness, authenticity, and energising atmosphere of our in-person Congress. Should there be a change in circumstances, we will be ready to adapt to the situation and postpone the in-person component of the hybrid congress. We will continue to monitor the pandemic situation and follow recommendations and guidelines issued by global and local health authorities.

 

4. How will the content differ between the virtual component and the in-person Congress?

All abstract contributions will go through the same blind review process to ensure the same quality standards. However, the virtual congress will be more limited in terms of technical content and will have fewer sessions. The plenary sessions, special sessions, regional events (co-organised by the hosting partner - the Qatari Ministry of Municipality and Environment), paper/case study presentations, Awards, and special keynote lectures are planned to be held in-person with the possibility to be live-streamed for the virtual attendees. The virtual events will be recorded and available on-demand on the Congress website. 

 

5. What time zones will be used? 

This is still to be determined. We will provide more details about the Congress in early July 2021.


ABSTRACT SUBMISSION


6. What is the abstract submission deadline?

Abstract submission and editing will close on Sunday, 16 May 2021 at 11:59 PM Central European Summertime (10:00 PM UTC).


7. How can I submit an abstract?

You may submit your abstract contribution through our online platform. You first need to create an account to be able to submit an abstract and attend the congress. Please find the step-by-step instructions here.  


8. Is there a character limit for my abstract?

Yes, your abstract may contain no more than 600 words. The submission portal detects this limit and automatically cuts excess words/characters when the text is copy-pasted from another source. Be sure to check this before submission. 


9. What is the "abstract synopsis" on the submission portal?

Abstract synopsis is a shortened version of your abstract. It should contain no more than 60 words. If the abstract is accepted for publication and/or presentation during the Congress, the synopsis will be included in the Congress brochure.


10. Will my abstract automatically be considered for the 57th ISOCARP World Planning Congress?

No. All abstracts will undergo a blind review process to be carried out by the Congress Team. You will receive a notification of acceptance or rejection within 2-4 weeks after the submission deadline. 


11. Can I submit my abstract under more than one category and/or tracks?

No. abstracts may only be submitted for consideration under one category. Abstracts that appear to be replicate versions of the same study will not be accommodated. 


REGISTRATION


12. Do I need to register to attend the ISOCARP 2021 Congress?

Yes, you need to register and pay the fees--either as regular attendee or as presenting author--to be able to attend the sessions of the Congress. All relevant information regarding fee categories and registration will be available on the website in July 2021.


13. I would like to have access to the in-person congress as well as its virtual component - do I need to register separately? 

If you register for the in-person Congress you will automatically be registered for the virtual events. No additional fees will be charged. However, if it is the other way around (registered for the Virtual Congress but would like to attend the in-person Congress), you will need to pay for the price difference.

 

14. I am one of the authors of a research paper/case study report. Am I required to register for the Congress to have my full submission included in the Proceedings?

Yes. At least one author (of submissions with multiple authors) will have to register by the indicated deadline to have their contribution published in the proceedings. 

 

GENERAL PROGRAMME


15. As a virtual attendee, may I ask questions or participate in the in-person discussions?

Yes, but only in selected in-person sessions. Nevertheless, the digital sessions will be interactive and will allow dialogue among all attendees. 

 

16. Will all sessions be available online for all attendees?

Only the virtual events will be recorded and available online. The parallel sessions and live sessions of the in-person congress will not be recorded.

 

17. What are the Sessions and Forums I can join?

If you register for the in-person category, you will have full access to all sessions, plenary events, tours, workshops, forums, and regional events. If you register for the virtual component, only selected sessions will be available. The Congress programme will be available soon.


Other questions? Drop us a line at congress@isocarp.org